Education Coordinator, Scheduling (Part-Time)

Position Description

Queens County Farm is seeking an Education Scheduler. Under the direct supervision of the Director of Education, the Education Scheduler is responsible for the day-to-day scheduling of the Farm’s various youth and other education programs. This position encompasses administrative scheduling, working directly with educators and youth, and opportunities for hands-on gardening, farming, and participation in our weekend events.

Queens County Farm is well-known for its exciting, hands-on field trip offerings, which have been serving NYC students and teachers for over thirty years. Queens County Farm hosts over 30,000 students for field trips annually, visiting the Farm from all boroughs and Long Island. Additionally, the farm hosts adult education programming, off-site after school programming, a summer day camp, and educational components of numerous public events.

Position Summary

Queens County Farm Museum seeks a highly organized and detail-oriented Education Coordinator, Scheduling to support the daily operations of the Education Department. Reporting to the Director of Education, the Education Coordinator serves as the primary point of contact for scheduling and coordinating the Farm’s educational programs, including school field trips, Insider Tours, Girl Scout programs, outreach programs, and other educational offerings.

This position is responsible for managing program reservations, communicating with teachers and group leaders, collecting and tracking program payments, maintaining educator schedules, and ensuring the smooth day-to-day operation of a busy educational program calendar. The Education Coordinator works closely with educators, schools, community organizations, and QCFM staff to ensure a positive and seamless experience for all participants.

Queens County Farm Museum serves more than 40,000 students annually through hands-on educational programming. This role is critical to ensuring that thousands of students, teachers, and community members are able to participate in meaningful educational experiences each year.

Key Responsibilities

  • Serve as the primary scheduler for educational programs, including school field trips, Insider Tours, Girl Scout programs, outreach programs, and other educational offerings.
  • Coordinate educator assignments and maintain schedules for a team of per diem educators.
  • Communicate with teachers, group leaders, and program participants via phone and email regarding scheduling, logistics, payments, and program details.
  • Collect, track, and record program payments and maintain accurate financial records related to educational programming.
  • Manage CRM and scheduling databases to maintain accurate reservation, attendance, and participant records.
  • Coordinate self-guided tours, homeschool groups, scout visits, and other educational programs.
  • Develop attendance reports and maintain program statistics.
  • Ensure visiting schools, campers, and tour groups follow QCFM safety protocols and operational guidelines.
  • Perform additional duties and responsibilities as assigned by the Director of Education.

Desired Qualifications, Skills & Experience

  • Bachelor’s degree preferred; backgrounds in education, museum education, youth development, nonprofit administration, environmental education, or sustainable agriculture are a plus.
  • 2–3 years of administrative experience, preferably supporting educational programming, operations, customer service, scheduling, or reservations management in a school, museum, nonprofit, or similar setting.
  • Proficiency with Microsoft Office Suite (Outlook, Excel, Word, and Teams highly desirable).
  • Experience with CRM systems, scheduling software, Google Workspace, spreadsheets, and database management.
  • Experience with Doubleknot software is a plus.
  • Excellent communication, writing, and organizational skills with strong attention to detail.
  • Self-motivated with strong problem-solving abilities.
  • Ability to work well under pressure and manage multiple projects.
  • Ability to remain composed and professional in a busy, often unpredictable environment, effectively balancing competing priorities, schedule changes, staffing needs, and time-sensitive requests.
  • Excellent interpersonal, collaboration, and relationship-building skills.
  • Ability to take direction and work collaboratively as part of a team.
  • Appreciation for working on a public farm in an urban setting and supporting educational experiences for diverse audiences.

Hours & Compensation

  • Part-time, 25-30 hours per week
  • Monday through Friday, 8am – 1:30pm

Compensation & Benefits

  • $23.00 per hour
  • Employee discount at the Farm Store and Farmstand

To Apply

Please submit a resume and cover letter explaining your interest in joining the Queens County Farm Museum team to laura@queensfarm.org with the subject line:

Education Coordinator, Scheduling

Equal Opportunity Employment

Queens County Farm Museum is committed to fostering a diverse, inclusive, and welcoming workplace. QCFM is proud to be an Equal Opportunity Employer and supports a drug-free workplace.

Job Type: Part-Time

Work Location: In Person